Office eMail Tips
edited: Tuesday, April 24, 2007
By Steven G. Atkinson
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Posted: Tuesday, April 24, 2007
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For most of us we will send one, or a hundred, emails a day. Following these tips may help eliminate some common mistakes.
Enter the addresses after the message is composed.
Many messages are sent before they are finished. Waiting to add the addresses will keep the message in your draft bin until it's ready to be sent.
Attach the attachments first.
We have all sent or have been sent a message with a missing attachment.
Use spell and grammar check.
Business letters have a professional look, so should an email.
Keep the personal messages out of business emails.
It's possible that the email may need to be sent to an associate or supervisor for additional actions. They won't want to know how the fishing trip went.
If it's an informational message to many members it's a good idea to use the Bcc: field to protect other people addresses. If sending to multiple persons with multiple assignments, or to let a supervisor or associate know the mail was sent, address the responsible person by name in the message.
Be sure to enter a subject.
The information that you put in your subject line can pass information to the recipient the importance of the message as well as how soon a respond may be needed. By leaving the subject line blank it may be ignored completely
Check before hitting the send button.
Once the send button is press the email is in the stream and on its way to its recipient. It's always a good idea to proofread the message and check that you have attached the attachments and addressed the message to the correct parties.
© 2007 Steven G. Atkinson – All rights reserved - tt4sb.com